City of Wasilla, AK
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Multi-Purpose Room Detailed Information
Multi-Purpose Rooms: General Information | Rental Request | Policy
Who can rent the Multi-Purpose Rooms?
When the MPRs (Multi-Purpose Rooms) are not in use for a Library or City function, the rooms are made available for rental on a first come, first served basis during regular library hours.
How far in advance can I put in my rental request?
MPR reservation requests must be made at least 7 days prior to the Event, and may be made up to 90 days before the event.
What's the minimum reservation time?
A minimum reservation of one hour is required for any MPR rental. After that, additions may occur in half hour increments. “Set-Up” and “Take-Down” times must be included in the reservation. Admittance to "Set-Up" prior to an event's requested time will not be granted. The applicant is responsible for assembling the MPR layout, to include tables and chairs.
Once a rental has been successfully booked, the applicant will be provided a Multi-Purpose Room Rental Agreement outlining the terms and conditions of MPR use. The MPR Room Rental Agreement must be signed and received by the Library, along with any required documentation, within three (3) business days of the event, or the event will be cancelled by the Library due to non-compliance.
What furniture/equipment is available?
120 chairs and 26 tables, which seat 2-4 people comfortably, are available for use. The tables are 60” wide by 24” deep and 29” high.
Each MPR has an 85” screen which can be connected to a laptop via an HDMI cable. While HDMI transmits both audio and video, there is also an audio jack which would allow a phone or other portable device to be connected to the MPR sound system (audio only).
The Library has equipment which may be used in the meeting rooms. While the Library makes every attempt to have equipment available and in good repair, we cannot guarantee its availability.
Additional equipment available upon request:
- Wireless microphone
- HDMI Cable
- Audio cable with standard headphone jack
- Induction Loop Receiver (4)
- Laptop configured to work with MPR A/V system
The Library cannot guarantee that staff will be available to assist successful applicants on the use of equipment or to resolve any technical problems that arise. Additions to, or alterations of, Library equipment, electrical or mechanical systems is prohibited.
Food
Food is permitted. However, if after an Event the MPR is left in a state which requires cleaning, the User will be billed the cleaning costs (Small MPR $150; Large MPR $200; Combined MPR $300). Alcoholic beverages are not permitted.
Frequency of Use
A User may rent a MPR twice in a one-month period. Users may have up to three (3) meetings booked at any one time. Exceptions may be made at the discretion of the Library with written approval from the Mayor. MPR reservations are allowed up to ninety (90) days in advance, and must be submitted at least seven (7) days in advance.
An applicant who attempts to schedule meetings under false pretenses using alternate names, etc., to circumvent the frequency of use stated in this section will be prohibited from using the MPR in the future.
Person Responsible
The person who will be responsible for the Event must fill out the application form. Applicants must be eighteen (18) years of age or older and provide a valid photo identification upon request. Groups composed of persons under the age of eighteen (18) must be sponsored and supervised at all times by someone eighteen (18) or older and responsible for that group.